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Citizens Participation


Code of the City of Ann
Title V
Chapter 55
Section 5:110

ARTICLE XII.  CITIZEN PARTICIPATION 

 

5:110. Citizen Participation for Petitions that Require Public Hearings 

 

(1) Intent.  The intent of this section is: 1) to ensure that petitioners seeking 

approval of planned projects, planned unit development zoning district, 

and amendments to the zoning map and other petitions that require public 

hearings pursue early and effective citizen participation in conjunction with 

their proposed developments, giving citizens an early opportunity to learn 

about, understand and comment upon proposals, and providing an 

opportunity for citizens to be involved in the development of their 

neighborhood and community; 2) to provide clear expectations and formal 

guidance for petitioners to gather citizen comments regarding their 

proposals so that they may respond and attempt to mitigate any real or 

perceived impacts their proposed development may have on the 

community; and 3) to facilitate ongoing communications between 

petitioners and interested or potentially affected citizens throughout the 

application review process. 

 

(2) Citizen Participation Requirements for Planned Projects, Planned Unit 

Development Zoning Districts, Amendments to the Zoning Map, and Major 

Projects.  For purposes of this section, a major project is a proposed 

project that may require additional citizen participation depending on the 

scope, nature or any unique or unusual characteristics as determined by 

the Planning and Development Services Unit Manager.  Before the 

Planning and Development Services Unit may accept a petition for a new 

or amended planned project, a new or amended planned unit 

development zoning district, or amendments to the zoning map, the 

following requirements shall be completed by the petitioner: 

 

(a) Preliminary Meeting with the Planning and Development Services 

Unit.  The petitioner shall meet with the Planning and Development 

Services Unit to review the requirements set forth in this Section. 

   

(b) Required Notice.  The petitioner shall mail written information about 

citizen participation to all property owners, addresses and 

registered neighborhood groups within 1,000 feet of the proposed 

petition site, as well as the Planning and Development Services 

Unit, at least 10 business days prior to the date of the Citizen 

Participation Meeting. Addresses shall be provided by the Planning 

and Development Services Unit.  An electronic copy of the 

information must also be provided to the Planning and 

Development Services Unit at least 10 business days prior to the 

date of the Citizen Participation Meeting to be forwarded to other 

interested citizens registered with the Planning and Development 

Services Unit.  At a minimum, the written information shall include 

all of the following in a format provided by the Planning and 

Development Services Unit: 

 

1. A statement explaining the citizen participation requirements, 

including explanation of why and to whom such information 

is being sent, the opportunities for participation, and how the 

information gathered through the citizen participation 

process will be used by the petitioner. 

 

2. A statement that a petition is being prepared for submittal 

along with a written description of the proposal and a 

conceptual sketch of the development and site plan. 

 

3. The petitioner’s schedule for citizen participation meetings

the anticipated petition submittal date and the anticipated 

City review and approval schedule.   

 

4. The date, time, and location of the meetings. 

 

5. How those sent notices will be provided an opportunity to 

discuss the application with the petitioner and express any 

concerns, issues, or problems they may have with the 

proposed project. 

   

(c) Citizen Participation Meeting.  The petitioner shall hold at least one 

citizen participation meeting at least 10 business days prior to the 

established petition submittal deadline.  The meeting shall be 

organized and held in accordance with the Citizen Participation 

Meeting Guidelines provided by the Planning and Development 

Services Unit. 

 

(d) Final Citizen Participation Report.  The petitioner shall provide a 

written report in a format provided by the Planning and 

Development Services Unit on the results of its citizen participation 

activities along with the required petition.  At a minimum, the report 

shall include all of the following information in a format provided by 

the Planning and Development Services Unit: 

 

1. Detailed description of the petitioner’s efforts used to involve 

citizens, including:  dates and locations of all meetings; and 

copies of all written materials prepared and provided to the 

public, including letters, meeting notices, emails, newsletters 

and other publications; 

 

2. A written statement of the number of citizens sent notices by 

mail, email or other, the number of citizens attending 

meetings, and copies of attendance or sign-in sheets of 

meetings.   

 

3. A written summary of comments, concerns, issues, and 

problems expressed by citizen participants; a statement of 

how the petitioner has addressed or intends to address  

these concerns, issues or problems, or why a concern, issue 

or problem cannot or will not be addressed.  

  

(3) Citizen Participation Requirements for Other Projects.  For any other type 

of petition that requires a public hearing under this chapter, but is not 

specified in Section 5:110(2), the following requirements shall be 

completed by the petitioner: 

 

(a) Required Notice. The petitioner shall mail written information about 

citizen participation to all property owners, addresses and 

registered neighborhood groups within 500 feet of the proposed 

petition site, as well as the Planning and Development Services 

Unit, within 5 business days of acceptance of the petition by the 

Planning and Development Services Unit. Addresses shall be 

provided by the Planning and Development Services Unit.  An 

electronic copy of the information must also be provided to the 

Planning and Development Services Unit within 5 business days of 

acceptance of the petition to be forwarded to other interested 

citizens registered with the Planning and Development Services 

Unit.  At a minimum, the written information shall include all of the 

following in a format provided by the Planning and Development 

Services Unit: 

 

1. A notice that a petition has been submitted with a written 

description of the proposal and a conceptual sketch of the 

development and site plan. 

 

2. How those sent notices will be provided an opportunity to 

discuss the application with the petitioner and express any 

concerns, issues, or problems they may have with the 

proposed project. 

 

(b) Citizen Participation Report.  The petitioner shall provide the 

Planning and Development Services Unit with written 

documentation of any meetings or discussions that are held with 

citizens at least 10 business days prior to the planning commission 

public hearing on the petition.  


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South Maple Group,
Jan 11, 2012, 6:57 AM
Ċ
South Maple Group,
Jan 11, 2012, 7:08 AM
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